AI for Canadian RFP tracking.
Daily CanadaBuys and MERX scans. Provincial portals (SEAO, BC Bid, Alberta Purchasing). Vendor-fit scoring against your capability statement. Bid/no-bid recommendations. Draft response packaging in EN or FR. Shipped in 100 days.
- Daily scan across CanadaBuys, MERX, SEAO, BC Bid, Alberta Purchasing, Ontario Tenders, Saskatchewan Tenders.
- Fit-scored against your capability statement (NAICS / GSIN, prior contracts, language, clearance, geography).
- Draft response packaging for qualified opportunities: requirements summary, compliance matrix, starter response in EN or FR.
- Bilingual EN/FR including federal and Quebec procurement terminology.
What the agent actually does
1. Daily multi-source scan
Pulls new opportunities every business day from the sources you sell into. Federal: CanadaBuys, MERX, direct department portals. Provincial: SEAO (Quebec), BC Bid, Alberta Purchasing Connection, Saskatchewan Tenders, Ontario Tenders Portal, others scoped per vendor.
2. Vendor-fit scoring
Each opportunity scored against your capability statement: NAICS / GSIN code match, prior-contract relevance, mandatory language requirements (EN, FR, or both), security clearance requirements (Reliability, Secret, Top Secret), geography, vendor size, set-aside programs (PSAB, ISC, women-owned). Output: a ranked list of bids worth considering.
3. Bid/no-bid recommendation
For each qualified opportunity, the agent drafts a one-page bid/no-bid memo: pros, cons, fit confidence, capacity estimate, win probability anchor. The proposal lead reviews and decides.
4. Draft response packaging
For "go" opportunities, agent pulls the full RFP document, extracts mandatory requirements, drafts the compliance matrix, populates the starter response from your library of capability statements, past performance, and reusable boilerplate. Proposal team starts from a structured draft, not a blank page.
5. Deadline and submission tracking
Watches RFP amendments, addendums, Q&A deadlines, submission windows. Drafts your clarification questions; routes to the right SME. Reminders to the proposal team in advance of every gate.
What ships, week by week
- Wk 1-2Capability diagnostic. Read your last 24 months of bids, win/loss, contract awards, capability statements. Output: a structured capability matrix the scoring engine uses.
- Wk 3-4Source integration. CanadaBuys, MERX, and 2-3 priority provincial portals wired up. Sample run against last 30 days of opportunities. Honest scoring accuracy assessment.
- Wk 5-8Pilot agent built. Daily digest live. Proposal lead reviews, marks fit accuracy. Iterate on scoring weights.
- Wk 9-12Production launch. Daily digest + bid/no-bid drafts + response packaging for qualified opportunities. Eval framework on scoring accuracy.
- Wk 13-15Operator-team handoff. Runbook, capability matrix maintenance, scoring weight tuning guide.
What this is, specifically
- Implementation, not advisory. Back-half invoice ties to a daily-running scanner producing real bid/no-bid drafts.
- Founder-delivered. Derik personally on every RFP engagement.
- Bilingual EN/FR. Federal and Quebec procurement terminology supported natively.
- Data residency aware. For vendors handling Protected A or Protected B work, we scope PBMM / ITSG-33 posture.
- Vendor-neutral. We do not resell Bonfire, ProcurementIQ, Onvia, or any tracking platform. Right tool, integrated, documented.
- Operator-trained handoff. Your proposal team owns it after week 15.
Sources covered
- Federal: CanadaBuys (post-buyandsell.gc.ca), MERX, direct department portals (PSPC, ISED, DND, others on request)
- Quebec: SEAO
- BC: BC Bid
- Alberta: Alberta Purchasing Connection
- Saskatchewan: SaskTenders
- Ontario: Ontario Tenders Portal (Jaggaer), MERX provincial
- Manitoba, Atlantic, Territories: scoped per vendor
- Municipal: variable; large-city portals (Toronto, Vancouver, Calgary, Edmonton, Montreal, Ottawa) scoped per vendor
Common questions
What does an RFP tracking agent do?
Daily scan of CanadaBuys + MERX + provincial portals. Fit scoring against your capability statement. Bid/no-bid drafts. Response packaging from your library.
Does it cover federal and provincial?
Yes. Federal: CanadaBuys + MERX + direct department portals. Provincial: SEAO, BC Bid, Alberta Purchasing, SaskTenders, Ontario Tenders. Municipal scoped per scope.
Does it work in French?
Yes. SEAO and bilingual federal RFPs handled natively. Draft responses in EN, FR, or both per mandatory language requirements.
What does it cost?
Pilot: CAD 18,000 to 35,000. Full platform: CAD 60,000 to 120,000. ROI typically inside 3 months on captured opportunities.
What about Protected B / PBMM?
Scanner itself doesn't need PBMM (public RFPs). For sensitive capability data, we scope PBMM Cloud and ITSG-33 posture explicitly.
Related reading
Bring one missed RFP. We scope live.
Thirty minutes with Derik. You leave with the RFP tracking and response agent scoped for your sales-into-government motion: what it does, what it costs, what ships first inside 100 days.
Book the strategy call →